Marlborough Pool Assn. Inc
Minutes of the Annual General Meeting
February 23rd 2010 held at Redwood Tavern Garden Bar at 7pm.
PRESENT. Calvin Hart, Tardy Landon-Lane, Lyn Bowman-Rutledge, Mike Van Loon,
Brian Smith, Greg Hammond, Judyne Heisenbuttel, Helen Pope, Pete Smythe, Max
Barratt, Eileen Eriha, Anthony Gane, Val MacDonald, Brent Simmons, Denise
Moller, John Davis, Sue Davis, Nicole Chauval, Andy Brice, Bruce Earnshaw,
Malcolm Anderson, Lewis Green, Barbara Paton. Ross Paton, Danny Quilter, Bruce
Weallans, James Miller, Wayne
Palatchie, Stu Kitt, Steven Campbell, Tony Beattie.
WELCOME; The President welcomed all attendees to the Annual General Meeting of
the Association and called for a minutes silence for absent friends and pool
players.
APOLOGIES. These were received from
Murray Beech, Celia Bason, and Justin Carlaw.
Moved B. Paton and seconded R. Paton that these are accepted
Carried.
PREVIOUS MINUTES. The minutes of the
Annual General Meeting dated 2nd February 2009 were distributed to
the attending members and moved by J. Heissenbuttel and seconded by B. Weallans
that they were a true and correct record of the meeting.
Carried.
MATTERS ARISING. Nil
CORRESPONDANCE;. Account from parent body NZPA for annual sub received $250.00
Funding towards new uniforms for rep players received from Pelorus Trust
in January 2010 of $2,000.00 and deposited into the bank account
Moved J. Davis and seconded
S. Kitt that the affiliation account be paid
Carried
FINANCIAL REPORT.
Our finances are holding their own but with the low interest rate offered
by the Trading Bank at present and with also having the Seddon Shield Tournament
here in September and having to hire in tables we are going to have to look at
some extra fundraising over the season.
Moved B. Weallans and seconded B. Earnshaw that we look at finding better
interest rates on the monies in the bank this year.
Carried.
PRESIDENTS REPORT. It has been
another good year with the rep results.
Nelson v
Marlborough = winning all three trophies with some keen
young players coming through. Seddon Shield resulted with the Women’s team
coming runner up and the Men’s team winning after a great fight back in the
final match with Malcolm Anderson’s shot under pressure in the last frame, in my
view was the shot of the tournament, and Brent Simmons winning the play off, a
great team effort.
Our finances now quite healthy and we have money towards new Rep Tops, and for
the Seddon Shield which we host this year.
Finally, thank you to the Committee for all their work during the year, some of
our discussions may not have been popular, but we are guided by our constitution
and we have tried to be consistent and fair to all
L.W. Tardy Landon-Lane
Moved L. Bowman-Rutledge seconded C. Hart that the Presidents Report be
accepted.
Carried.
ELECTION of OFFICERS
PRESIDENT
Tardy Landon-Lane
Bowman-Rutledge/Van Loon
Carried
VICE PRESIDENT
Mike Van Loon
Bowman-Rutledge/Smith
Carried
SECRETARY
Lyn Bowman-Rutledge Van
Loon/Smith
Carried
TREASURER
Nicole Chauval
C. Hart/J/ Davis
Carried
DATA
ENTRY
Brian Smith
Van Loon/Bowman-Rutledge
Carried
MEN’S SELECTOR
Tardy Landon-Lane
Van Loon/Bowman-Rutledge
Carried
Anthony Gane
J. Davis/J. Miller
Unsuccessful
LADIES SELECTOR
Greg Hammond
Chauval/MacDonald
11
Elected
Brent Simmons
Pope/B. Paton
6
HEAD REFEREE
Brent Simmons R. Paton/B. Paton
Carried
PUBLICITY OFFICER
No one nominated – committee to decide.
TOURNAMENT ORGANIZER Lyn Bowman-Rutledge J. Davis/T. Landon-Lane
Carried
TROPHY ORGANISER
Max Barratt
Van Loon/Landon-Lane
Carried
PATRON
Calvin Hart
Chauval/J.
Davis
Carried
AUDITORS
J.K. Consultants
Landon-Lane/Bowman-Rutledge
Carried
COMMITTEE :-
Disputes
Mike Van Loon
Smith/Landon-Lane
Carried Disputes`
Max Barratt
V. MacDonald/Smith
Carried
Lewis Green
Earnshaw/C. Hart
Carried
Eileen Eriha
Bowman-Rutledge/J.
Davis
Carried
Wayne Palatchie
J. Davis/Landon-Lane
Carried
SUBSCRIPTIONS;
Moved S. Davis and Seconded by C, Hart “That the subscriptions for teams
and players for the 2010 season remain the same as previous years That is
Venue cost of $50 and team registration of $25 per player for a minimum of 6
players per team in the competition.
Any additional players in the teams are included for no extra cost.
Carried.
LIFE MEMBER; Tardy Landon-Lane
expressed that for the work done over the years as Head Umpire – Ross Paton
should be offered Life Membership to the Association. Moved T. Landon-Lane
seconded Lyn Bowman-Rutledge that Life Membership is offered to Ross Paton.
Carried.
GENERAL BUSINESS. Moved J. Davis and
seconded by C. Hart “that the bar
tab for the Blind Pairs and break-up for the 2009 season be reimbursed to the secretary of $400”
Carried
Enquiries were made as to when does the season commence - Possible start date 6th
April 2010.
Recommended that all games played at Pelorus and Picton commence at 7.30pm. All other games start at 7pm.
Missing Trophies – Players who do not return or loose them will be invoiced for
the replacement of said trophies and
the relevant re-engraving costs.
This also applied to repairing of damaged
trophies – you damage it you pay for the repairs.
Carried.
Promotion / relegation – With 10 teams in 1st Division as moved in
2008 AGM it was moved by B. Paton and seconded by T. Landon-Lane that Fyrebyrds
stay up
Carried
A suggestion that Fyrebyrds and Rebels have a playoff. Also a new team from the Podium
wanted to be in the option as well for a place in the first division. A decision will be made at the next
committee meeting. A special meeting will be held on 1st March at the
Royal Hotel at 7.30pm.
REMITS Moved E. Eriha “That 5%
of the players subscription to the association be earmarked for representative
teams travel and accommodation expenses.”
Reply – there is already 20% from tournament entries earmarked for this.
Lost
Moved B. Earnshaw “That Division Finals can only be delayed for 1 week”
Carried
Moved B. Simmons “That Top Pairs be played AFTER finals on either a
Tuesday night or a Saturday so that it does not interfere with other pool
commitments” .
Carried
Moved L. Bowman-Rutledge “ That the Associations address be changed from 9A
Farmar Street to the post office box 1086 be changed on the Constitution “ Carried/
Moved L. Bowman-Rutledge “That a 2 year BAN for committee members who do not
complete duties delegated to them and dropping their commitments and leaving
other members to pick up their duties Carried.
CLOSURE There being no further
business the meeting closed at 8.30 pm.
A meeting of the new committee will be Monday 1st March – 7.30
Royal Hotel.
President…………………………………………………….Date……………………….2011